Payroll Services

Establishing a new office costs time and resources both to set up and maintain efficient operations and ensure that all systems are legally compliant. Best business practice is to focus company resources on the profitable core business and outsource non-core functions, such as payroll administration function, to specialist organizations. The payroll process is outsourced with increasing regularity because many companies do not wish to handle confidential information internally.

Klako Group’s Payroll Administration Service

Individual payslips to ensure accuracy

We can distribute a payslip (mailset) to individual staff to explain salary details by presenting a full breakdown, thus limiting queries by detecting any inconsistencies promptly. We can also provide a full summary of salaries to management on a monthly basis.

Strict confidentiality

In addition to accuracy, we understand the importance of security and confidentiality of the information we handle on behalf of our clients. Klako Group handles clients’ documents in a confidential manner and only communicates with clients in ways which protect and ensure the privacy of their transactions.

Clear contracts

Drawing up a clear unambiguous contract can be a difficult task without the specialist knowledge of the relevant country’s employment law and regulations. Klako Group can provide a template for basic contracts and for more complex or senior level positions; we can refer you to lawyers with relevant expertise or liaise on your behalf.

Tailor-made solutions

Employers usually structure remuneration packages in several different ways with various benefits to be paid on different dates using a range of payment methods. Klako Group will tailor make solutions to meet each client’s needs. We pride ourselves on the high level of personal and discreet service we offer our clients across all services.

Tax efficient packages

To ensure maximum cost effectiveness, our experienced tax professionals can advise on structuring an efficient remuneration package for your employees.

Liaison to ensure MPF contributions are paid (HK only)

With the advent of MPF contributions and the complicated structure of some remuneration packages, payroll is becoming an increasing time consuming task for employers. Outsourcing this function provides assurance that MPF monthly contributions will be paid and figures reviewed for accuracy. Regular liaison with the trustees and investment managers ensures scheme assets are properly monitored.

Liaison to ensure social insurance are paid (China only)

As social insurance is owed to the State of China rather than the individual local employee, it is important to make sure that the appropriate social insurance contributions are provided to each staff. Outsourcing this function provides more time for managers to focus on their core business while assuring that the social insurance is paid each month and the figures for reviewed for accurancy.

Compliance with China’s or Hong Kong’s legal obligations

The preparation and filing of various returns, including the employment commencement form, cessation return and annual employer’s return is necessary to comply with Hong Kong regulations. China regulations stipulate that employee registration with the Labor Bureau and Tax bureau, monthly personal income tax filing and annual filing is required. By outsourcing employers will not only be relieved from this administration burden, but also assured that their legal obligations will be fulfilled.

Other Services                    

• Accounting and administration services
• Preparation of Employer’s Tax Return forms
• Advice on personnel matters and Labour Ordinance
• Assistance in obtaining employment visas
• Advice on staff and office insurance
• Assistance with locating of premises
• Assistance with negotiation of office supply contracts